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There’s more to HIPAA compliance than training or policy memos.
Healthcare organizations must manage risk assessments, monitor user activity, and document every compliance task through audit trails and automated workflows.
The best HIPAA compliance software transforms these responsibilities into continuous monitoring that ensures HIPAA compliance and protects patient data.
But how do you pick the ideal software for HIPAA compliance?
While the choice of one solution over another depends on organization size, existing processes, and compliance maturity, you want one that can get the job done.
Table of Contents
1. Top HIPAA compliance providers
2. How to Choose the Best HIPAA Compliance Software
3. Why You Need HIPAA Compliance Software
4. How iPlum can help you bridge the HIPAA compliance gap
Top HIPAA compliance providers
We have handpicked top HIPAA compliance platforms to help you streamline your organization's protection of sensitive patient information.
Read on:
1. Compliancy Group
Compliancy Group delivers a full-scale HIPAA compliance software platform that guides healthcare organizations through every step of the process.
The platform, called The Guard, blends automation with expert support, giving users clear direction on how to meet every HIPAA requirement.
It helps organizations handle risk assessments, manage policies, and complete HIPAA training from one place.
The system also tracks business associate agreements and organizes documentation, making it easier for compliance officers to stay on top of daily tasks.
In addition, Compliancy Group assigns a Compliance Coach to every client who walks them through setup, reviews progress, and helps maintain compliance year-round.
Meanwhile, automated alerts notify administrators when audits, renewals, or certificates are due.
The Guard’s built-in breach response tools, encryption features, and continuous monitoring protect patient information and keep data secure in a fully HIPAA-compliant environment.
2. TotalHIPAA
TotalHIPAA offers an easy way for smaller healthcare organizations to meet HIPAA requirements without adding technical complexity.
The platform combines HIPAA compliance software and training tools that make it simple to understand what needs to be done and how to do it.
It includes short, clear training modules that break down regulations into everyday actions staff can follow. Administrators can assign courses, track completion, and store certificates automatically, reducing the time spent on manual compliance efforts.
The platform also features sample policies, communication evaluations, and readiness checklists that show where improvements are needed.
In addition, TotalHIPAA provides assessments that highlight compliance gaps and outline steps to fix them. This guidance helps healthcare providers and business associates stay audit-ready and maintain compliance throughout the year.
With accessible pricing and straightforward tools, TotalHIPAA works well for small practices that need dependable HIPAA training and compliance management in one place.
3. Teramind
Teramind gives healthcare organizations a smart way to monitor how employees handle sensitive data.
The platform focuses on user activity tracking, insider threat detection, and behavioral analytics—three areas that help reduce risk before it becomes a problem.
It records how users interact with protected health information and other medical records, building a baseline of normal activity. When the system detects unusual behavior, such as unauthorized access or large data transfers, it sends alerts immediately. That quick visibility allows compliance officers to investigate and act before violations occur.
Teramind also simplifies compliance reporting. Every action is logged automatically, creating detailed audit trails that support security incident response and ongoing risk management.
With its ability to detect issues early and document all activity, Teramind fits healthcare organizations that want stronger oversight and continuous monitoring as part of their HIPAA compliance efforts.
4. Hyperproof
Hyperproof gives healthcare organizations a structured way to manage compliance from start to finish.
The platform organizes controls, assigns responsibilities, and tracks progress, so compliance tasks never slip through the cracks.
Its dashboard shows how existing security measures align with HIPAA requirements, making it easier to see what’s working and what needs attention. Administrators can assign ownership for each control, ensuring accountability across departments.
When issues arise, remediation tracking documents every step taken to resolve them.
The platform also builds audit-ready evidence automatically. Through audit fact bundles, compliance officers can present proof of risk management, access control, and data security measures during assessments.
Hyperproof integrates with tools healthcare providers already use, such as Slack, Microsoft Teams, and Google Drive, to streamline daily operations.
For organizations managing multiple frameworks—HIPAA, SOC 2, ISO 27001—it provides a single compliance environment that simplifies regulatory compliance.
5. AccountableHQ
AccountableHQ gives healthcare providers a straightforward way to manage HIPAA compliance from start to finish. It’s built for small and mid-sized practices that want automation without extra complexity.
To begin with, the platform walks users through guided risk assessments that pinpoint weak spots and outline how to fix them.
Then, built-in HIPAA training and policy templates make it easier to educate staff and document compliance activities. Every step ties together, creating a process that keeps organizations audit-ready all year.
In addition, AccountableHQ includes incident management workflows that guide users through breach response—from identification to resolution.
Automated reporting tools generate the evidence needed to demonstrate compliance during inspections.
Because it balances simplicity and structure, AccountableHQ suits healthcare organizations that need affordable HIPAA compliance software with the essential features to maintain compliance and protect patient data efficiently.
6. Drata
Drata brings automation and intelligence to HIPAA compliance.
The platform connects with over 300 cloud and business systems, automatically collecting evidence and monitoring compliance status in real time. This automation removes the need for manual documentation and ensures nothing slips through.
It comes with pre-mapped HIPAA controls that align with regulatory requirements, saving organizations the trouble of interpreting complex standards.
In addition, built-in HIPAA training keeps staff informed about privacy and security obligations. Every control is verified continuously, giving compliance officers confidence that safeguards remain active and effective.
Drata also benefits healthcare providers managing multiple frameworks, such as SOC 2 or ISO 27001. The overlap between controls cuts down duplicate work and streamlines reporting.
And because it combines continuous monitoring, automated risk assessments, and integrated policy management, Drata ranks among the best HIPAA compliance software options for organizations aiming to simplify compliance and strengthen data security.
7. Sprinto
Sprinto offers a ready-to-use HIPAA program built for organizations that want automation from the start. The platform combines risk assessments, policy templates, incident workflows, and training into one connected system that adapts to your existing operations.
It integrates with more than 200 tools used in healthcare, from cloud storage services to access control systems.
These integrations allow Sprinto to detect configuration issues, collect audit evidence automatically, and track compliance status around the clock. Separate dashboards for auditors and administrators make internal reviews faster and easier to manage.
In addition, the platform’s continuous monitoring feature identifies compliance gaps before they cause problems. Policy templates already match HIPAA requirements, saving hours of setup time.
Sprinto works well for healthcare providers and business associates that need a single HIPAA-compliant software solution combining automation, visibility, and reliable reporting to maintain compliance throughout the year.
8. Healthicity
Healthicity delivers a healthcare-specific compliance platform designed for organizations that need everything in one workspace.
The system combines HIPAA training, risk assessments, incident reporting, business associate agreement tracking, and internal audits under a single dashboard.
It uses an AI-powered hotline, called SmartLine, to let employees report potential issues anonymously. This immediate feedback helps compliance officers act quickly and document every step for accountability.
The platform also runs exclusion monitoring that automatically checks staff against federal and state databases, reducing the chance of noncompliance during hiring or renewals.
In addition, Healthicity supports multi-location management, making it ideal for larger healthcare providers.
Meanwhile, built-in audit logging and reporting tools simplify inspections and prove that policies, risk management, and security procedures meet HIPAA standards.
With over a decade of experience and AAPC-certified training content, Healthicity stands out as a strong choice for healthcare organizations building a long-term, effective compliance program.
9. OneTrust
OneTrust provides a comprehensive privacy and data governance platform that extends HIPAA compliance management into enterprise-wide privacy operations.
The solution helps healthcare organizations safeguard protected health information through HIPAA-specific toolkits, automated workflows, and scalable reporting that reduces administrative burden. With advanced data mapping and inventory features, OneTrust delivers visibility into how PHI moves through complex systems—essential for assessments and incident response.
In addition, the platform integrates HIPAA compliance into broader privacy initiatives, helping organizations manage multiple frameworks from a single environment. This makes OneTrust an excellent choice for enterprise providers looking to consolidate compliance efforts.
10. Intraprise Health (HIPAA One)
Intraprise Health’s HIPAA One is a cloud-based platform that guides healthcare organizations through HIPAA assessments and risk remediation without relying on spreadsheets or manual sampling.
It follows the OCR Audit Protocol and NIST standards, providing structured, step-by-step guidance that helps even non-technical users navigate compliance confidently. The system includes employee training modules and a Business Associate Manager for vendor compliance oversight.
In addition, the platform speeds up assessments by 60% and includes access to expert support when needed. HIPAA One is ideal for healthcare providers who want to reduce confusion and accelerate compliance readiness.
11. Vanta
Vanta helps technology companies meet HIPAA requirements through deep integrations and automated evidence collection.
The platform automates up to 85% of HIPAA evidence gathering, saving time while reducing errors. Real-time monitoring detects drift from compliant configurations, while security reports and alerts keep teams informed and audit-ready.
With strong alignment to modern SaaS environments, Vanta is a smart fit for digital health startups and tech-forward organizations managing sensitive healthcare data.
12. Patient Protect
Patient Protect was created for small and independent healthcare providers that need HIPAA compliance software without enterprise-level cost or complexity.
The platform covers both HIPAA Privacy and Security Rule requirements with practical tools that make compliance manageable for clinical staff. Features are designed for ease of use, with intuitive interfaces and no hidden upsells or consulting fees.
By focusing on real-world implementation over checkbox compliance, Patient Protect helps small practices build strong data protection programs that actually work.
13. Lepide Data Security Platform
Lepide delivers enterprise-grade data protection capabilities that help healthcare organizations achieve HIPAA compliance through real-time auditing, access analysis, and threat detection.
The platform scans cloud and on-prem environments to discover, classify, and secure PHI. Its AI-driven audit reporting and permissions analysis tools help teams reduce insider risk and enforce least privilege policies.
Lepide’s automated threat response capabilities make it easier to identify and act on suspicious behavior before it leads to a breach.
14. ComplyAssistant
ComplyAssistant offers cloud-based governance, risk, and compliance software tailored to the healthcare industry.
The platform supports HIPAA, NIST, PCI, and other regulatory frameworks from one centralized dashboard. Users can manage risk assessments, incidents, contracts, policies, and third-party vendor relationships in a single environment.
With expert guidance available and scalable infrastructure, ComplyAssistant fits both small clinics and large health systems looking to unify compliance operations.
15. TrustCloud
TrustCloud brings automation and real-time monitoring to HIPAA compliance with a focus on ongoing risk management and streamlined audit preparation.
The platform watches for configuration changes, control failures, and policy violations that could put patient data at risk. It automatically tracks compliance tasks and generates documentation required for HIPAA audits.
With continuous oversight and proactive issue detection, TrustCloud helps organizations stay ahead of potential risks.
16. LogicGate Risk Cloud
LogicGate Risk Cloud provides a flexible GRC platform that organizations can customize to match their compliance needs.
The system allows users to create custom workflows, assessments, and reporting tools that connect HIPAA requirements to actual business risks. This risk-based approach makes LogicGate well-suited for enterprises that want to go beyond static compliance checklists.
Its no-code configurability and multi-framework support make it a strong fit for healthcare systems with evolving regulatory obligations.
How to Choose the Best HIPAA Compliance Software
Selecting the right HIPAA compliance software depends on how your organization operates and where it stands in its compliance journey.
The goal is to find a system that strengthens oversight, reduces manual work, and maintains compliance year-round. Below are the main factors to consider.
1. Organization size and structure
Smaller healthcare providers usually need simple systems that handle risk assessments, HIPAA training, and policy management without heavy setup.
Platforms like AccountableHQ or TotalHIPAA work well for these settings. Larger health systems managing multiple departments or facilities often require automation, integrations, and detailed reporting features—areas where Drata, Hyperproof, or Healthicity perform best.
2. Current compliance maturity
New organizations benefit from guided solutions that teach compliance step-by-step. A platform such as Compliancy Group offers both tools and expert direction, ideal for beginners.
Mature programs ready for automation can turn to Sprinto or Drata, which focus on continuous monitoring and automated evidence collection.
3. Budget and total cost of ownership
The best HIPAA compliance software is not always the cheapest. A lower upfront cost may lead to higher administrative burden later.
When comparing pricing, consider the hours saved through automation, risk reduction, and simplified audits.
4. System compatibility and integrations
Compliance software should fit smoothly into your current workflow.
If your team already uses cloud storage services, project tools, or electronic health record systems, choose software with integrations that connect those platforms.
Solutions like Drata and Sprinto excel at pulling real-time data from connected systems to maintain compliance automatically.
5. Risk profile and security needs
Every organization faces unique risks. Those focused on insider threats or unauthorized data access benefit from advanced monitoring tools such as Teramind.
Meanwhile, practices emphasizing documentation accuracy or policy management may prefer Hyperproof for its structured control mapping.
6. Internal roles and accountability
A successful compliance program depends on clear responsibility. Platforms with dashboards for administrators, auditors, and staff—like Healthicity—make it easier to assign ownership and track compliance status across departments.
Why You Need HIPAA Compliance Software
Healthcare organizations deal with sensitive patient data daily—from billing information to lab results—and even one mistake can trigger major consequences.
HIPAA compliance software turns complex regulatory requirements into manageable, automated processes that protect both patients and providers.
Below are the main reasons every healthcare organization should invest in one.
1. Rising cybersecurity threats
Cyberattacks on healthcare providers have grown rapidly, targeting medical records and other protected health information.
Ransomware and phishing attacks now top the list of security risks.
A strong HIPAA compliance platform adds defense through encryption, access control, and continuous monitoring, reducing the likelihood of data breaches and costly recovery efforts.
2. Growing regulatory pressure
Federal and state regulators have intensified enforcement.
The Office for Civil Rights now imposes steep penalties on healthcare organizations that fail to demonstrate compliance.
HIPAA compliance software helps track documentation, perform risk assessments, and prepare audit-ready evidence, ensuring organizations can prove their compliance when required.
3. Protecting patient trust
Patients expect healthcare providers to protect their personal information with the same care banks give financial data.
When breaches occur, reputation damage often lasts longer than fines. Compliance software reinforces privacy policies, manages breach notification rules, and keeps patient data secure, showing patients their information is handled responsibly.
4. Streamlining internal compliance tasks
Manual compliance efforts consume time and increase the chance of human error.
With automation, audit logging, and real-time dashboards, software solutions simplify daily compliance activities—training, policy updates, and risk management—so staff can focus on patient care instead of paperwork.
5. Meeting business partner expectations
Hospitals, payers, and enterprise clients now require proof of compliance before entering partnerships.
Using HIPAA-compliant software demonstrates professionalism and readiness. It also ensures business associate agreements are maintained, giving partners confidence that regulatory compliance is part of everyday operations.
How iPlum can help you bridge the HIPAA compliance gap
Even with solid compliance software, everyday communication can still expose patient data. Texts, calls, and voicemails often fall outside audit logs or encryption safeguards.
That’s where iPlum comes in.
The platform gives healthcare providers and business associates a dedicated, encrypted phone system for calls and texts.
Every interaction is archived automatically with audit trails that meet HIPAA requirements. Moreover, staff can send appointment reminders, follow-ups, and billing updates securely—without using personal phones or consumer apps.
In addition, administrators gain full visibility and control through centralized management.
If your organization wants to close its communication gaps and protect patient information end-to-end, sign up for iPlum today and experience secure, HIPAA-compliant communication done right.
Disclaimer: This article is intended for general informational purposes and may not reflect the most current features or capabilities of the products or companies mentioned. For the most accurate and up-to-date information, please refer to the official sources of each company.
